From HR File Chaos to Unified Control — 3 HR Systems Consolidated in 48

Rapid growth—from a single clinic in 2013 to a multi-site organization—left Next Level’s HR team drowning in documents stored across three legacy HRIS platforms and literal file folders.

• Completing audits meant hunting through disconnected systems.
  
  
• A lean HR staff couldn’t spare weeks on manual migration.
  
  
• Delays risked compliance penalties and new-hire onboarding bottlenecks.

AF Robotics deployed a Robotic Process Automation (RPA) bot that:

1. Logged into each HRIS with secure credentials.
   
   
2. Extracted personnel files in bulk, validated file names and metadata.
   
   
3. Transferred and re-indexed documents in a single, modern repository.
   
   
4. Ran 24/7 until all data was moved—with zero disruption to daily HR tasks.

Creative, challenge-driven, and fast—that’s how Alexis describes the AF Robotics team in her video testimonial.

 

• RPA Orchestrator: AF Robotics Cloud
  
  
• Source systems: Three proprietary HR platforms (names withheld for privacy)
  
  
• Compliance: We followed strict U.S. healthcare privacy rules (HIPAA) and leading security standards, ensuring that only authorized team members could view or move each file throughout the entire transfer.
  
  

Next Level plans to extend automation to onboarding workflows and payroll reconciliations—continuing a partnership that “blew us away” in its first project.