--- title: Next level success story description: Houston-based Next Level Urgent Care migrated thousands of documents for 3,000 employees—without a single audit delay—thanks to AF Robotics’ rapid RPA deployment. --- [Skip to content](https://www.af-robotics.com/next-level-success#main-content) This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. [![Global intelligent automation](https://www.af-robotics.com/hs-fs/hubfs/logo-af-ws-2.png?width=181&height=50&name=logo-af-ws-2.png "Global intelligent automation")](https://www.af-robotics.com/) - [Solutions](https://www.af-robotics.com/solutions) - [Healthcare](https://www.af-robotics.com/healthcare) - [Oil & Gas](https://www.af-robotics.com/oil-gas) - [Government](https://www.af-robotics.com/government) - [Success Stories](https://www.af-robotics.com/success-stories) - [Next Level Urgent Care](https://www.af-robotics.com/next-level-success) - [Subaru Panama](https://www.af-robotics.com/subaru) - [Tuboleta](https://www.af-robotics.com/tuboleta) - [RPAaaS](https://www.af-robotics.com/rpaaas) - [Blog](https://www.af-robotics.com/blog) - [Contact Us](https://www.af-robotics.com/contact) - Search Search Search # From HR File Chaos to Unified Control — 3 HR Systems Consolidated in 48 *“They were able to transfer documents from one system to another in literally 24 to 48 hours … It was absolutely amazing what they can do.”* **— Alexis Smith, Chief Administrative Officer, Next Level Urgent Care** ## At a **Glance** ![At a Glance](https://www.af-robotics.com/hubfs/At-a-glance1.jpg "At a Glance") About the project - [The Challenge](https://www.af-robotics.com/next-level-success#section-1-widget_1751981906088) - [The Solution](https://www.af-robotics.com/next-level-success#section-2-widget_1751981906088) - [Results](https://www.af-robotics.com/next-level-success#section-3-widget_1751981906088) - [Tech Stack & Governance](https://www.af-robotics.com/next-level-success#section-4-widget_1751981906088) - [What's next](https://www.af-robotics.com/next-level-success#section-5-widget_1751981906088) The Challenge ![header-challenge](https://www.af-robotics.com/hs-fs/hubfs/header-challenge.jpg?width=800&height=223&name=header-challenge.jpg) Rapid growth—from a single clinic in 2013 to a multi-site organization—leftNext Level’s HR team drowning in documents stored across three legacy HRIS platforms and literal file folders. - Completing audits meant hunting through **disconnected systems.** - A lean HR staff couldn’t spare weeks on **manual migration.** - Delays risked compliance **penalties and new-hire onboarding bottlenecks.** The Solution ![header-solution](https://www.af-robotics.com/hs-fs/hubfs/header-solution.jpg?width=800&height=223&name=header-solution.jpg) AF Robotics deployed a Robotic Process Automation (RPA) bot that: 1. Logged into each HRIS with **secure credentials.** 2. Extracted **personnel files in bulk,** validated file names and metadata. 3. **Transferred and re-indexed** documents in a single, modern repository. 4. **Ran 24/7** until all data was moved—with zero disruption to daily HR tasks. Creative, challenge-driven, and fast—that’s how *Alexis* describes the AF Robotics team in her [video testimonial](https://www.af-robotics.com/next-level-success#alexis-testimonial). Results ![Diseños 2](https://www.af-robotics.com/hs-fs/hubfs/Dise%C3%B1os%202.jpg?width=800&height=346&name=Dise%C3%B1os%202.jpg) Tech Stack & Governance **![header-governance](https://www.af-robotics.com/hs-fs/hubfs/header-governance.jpg?width=800&height=223&name=header-governance.jpg)**   - **RPA Orchestrator**: AF Robotics Cloud - **Source systems**: Three proprietary HR platforms (names withheld for privacy) - **Compliance**: We followed strict U.S. healthcare privacy rules (HIPAA) and leading security standards, ensuring that only authorized team members could view or move each file throughout the entire transfer. What's next Next Level plans to extend automation to onboarding workflows and payroll reconciliations—continuing a partnership that *“blew us away”* in its first project. ![Alexis-Smith](https://www.af-robotics.com/hubfs/Alexis-Smith.png "Alexis-Smith") ### *“They were able to transfer documents from one system to another in literally 24 to 48 hours … It was absolutely amazing what they can do.”* Alexis Smith Chief Administrative Officer, Next Level Urgent Care ## Interactive **ROI Calculator** ## FAQ **How long does HR file migration take with RPA?** AF Robotics completed each system in 24–48 hours, versus weeks of manual effort. **Is the solution HIPAA-compliant?** Yes—encryption in transit and at rest, plus audit logs for every file handled. **Can this approach work with other HR platforms?** AF Robotics integrates with leading HRIS, payroll, and document-management tools. **What if my documents are partly on paper?** The same bot can ingest scanned files via OCR, tagging and storing them automatically. ![img-oil-3](https://www.af-robotics.com/hubfs/img-oil-3.jpg "img-oil-3") ### Book a 15-Minute Demo See the bot in action with your own data. Request a free process audit **→** Start a pilot bot for one critical process **→** See how automation fits within your compliance model **→** [Book A Meeting](https://www.af-robotics.com/contact) [![AF Robotics](https://www.af-robotics.com/hs-fs/hubfs/logo-af-ws-2.png?width=181&height=50&name=logo-af-ws-2.png "AF Robotics")](https://www.af-robotics.com/) AF Robotics empowers your business by transforming repetitive tasks into strategic opportunities. #### Pages - [Solutions](https://www.af-robotics.com/solutions) - [Success stories](https://www.af-robotics.com/success-stories) - [RPAaaS](https://www.af-robotics.com/rpaaas) #### Blog - [RPA solutions](https://www.af-robotics.com/blog/tag/rpa-solutions) - [Process automation](https://www.af-robotics.com/blog/tag/process-automation) - [Robotics automation](https://www.af-robotics.com/blog/tag/robotics-automation) - AI - News #### Contact Houston, Texas, United States Panama City, Panama BogotA, Medellin, Colombia info@af-robotics.com --- - [Terms and conditions](https://www.af-robotics.com/terms-and-conditions) - [Privacy Policy](https://www.af-robotics.com/privacy-policy) Powered by AF [Follow us on Facebook](https://www.facebook.com/AF.Robotics.RPA/) [Follow us on LinkedIn](https://www.linkedin.com/company/af-robotics-rpa/) [Follow us on Twitter](https://www.youtube.com/channel/UCLwngiShHoRNS8Xd0LaOjkQ/featured/)